Planning and Organising a Conference on a Small Budget
Conferences are often expensive events that eat away at the yearly budget. However, the conference is an important event that helps companies and businesses discuss and confer specific topics. Which is why the conference is vital in furthering development and expanding.
A conference does not always have to erode the company account funds and with these tips on how to plan and organise a conference on a small budget your conference can be just as effective as laying down huge funds.
Combine the BudgetOne extremely successful way of cutting the cost of a conference is to combine a conference with another firm, business or company. This will halve the cost of the conference and the joint budget may allow the conference to hold some extra features and luxuries that were not affordable on the previous budget.
If your conference is going to take place in a venue other than the office, you must book the venue as far ahead in advance as possible prior to the event. This will enable you to get the cheapest possible rates.
Recycle from Previous ConferencesIf possible, try and retrieve all the information, left over gifts, speeches etc from the previous conference. Although what you find may seem out-of-date and not in the repertoire of the current conference, a few adjustments to a speech or free information packs can save on the budget and add free touches to the event.
An effective money saving tip is to gather up as many volunteers as possible. Whether you need waiters, waitresses, coffee makers, welcoming assistants etc, a volunteer is going to save on the budget, allowing you to filter the money into other parts of the conference.